Board 2008 06 10
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FGA June 10, 2008 Board Meeting
Agenda
- Progress toward Opening Day
- Liability Insurance
- Recyclers Search
- Internet Connection
- Furniture Acquisition
- Workspace Requirements & Tool Acquisition
- Cleaning/Maintenance
- Painting
- Front Sign
- Inside Signs (Areas/Flow/Etc.)
- Outreach (Media/Cards/Fliers)
- Classes
- Other stuff
- Look at tentative opening dates
- Financial Report
- Next Meeting
Directors in Attendance
- Daniel
- Casey
- Sky
We forgot to call Steve, our apologies Steve!
Members in Attendance
- Justin
- Joey
Old Business
- Liability Insurance
Casey gave an update on the liability insurance search so far. Sky chimed in with the name of the insurance CAT uses - Companion Insurance.
- Recyclers Search
Lots of discussion here. Joey gave an update of what he's found so far in terms of recycling. Justin is going to swing by a recycle facility in Springdale and ask for information. Sky suggested we contact Larry Kerigan Winter regarding Madison County's recycling program.
- Internet Connectivity
Justin and Joey worked hard today to get us set up with wireless. Awesome work guys; we have access! Putting an antennae on the roof is not feasible without at this time without access to the middle floors. We will revisit the roof antennae next month.
- Furniture Acquisition
No furniture offers to date. I will return the tables I have on loan to Free Geek. We need to get a status from Zac about potential donations. Also, we need to contact R&R regarding possible donations. Sky offered to be available to meet with the Fay4it Charity folks regarding the tables they have. Justin offered to contact the University regarding upcoming auctions.
- Workspace Requirements & Tool Acquisition
No updates at this time.
New Business
- Cleaning/Maintenance
We need to clean a few things up as the building receives more use. The missing carpet tiles in the teller room need to be replaced. Casey will bring 10'x5' worth of carpet tiles. The bathrooms, counters, doorknobs, switch plates, etc. need cleaning. Casey will bring some cleaning supplies on next visit. The roof in the teller room might leak. Casey will bring a bucket to place under the spot until we are positive there is a leak and can request it be fixed. The landlord sent someone to fix the slamming external door. Also, he is going to have to entry foyer painted and the leak above the awning fixed.
- Painting
We are not planning any general painting at this time. Sky is going to ask local artists about painting a mural in the main build area.
- Front Sign
Group consensus was that we need the awning painted before we officially open. Casey will get quotes on replacing the cover altogether. Sky will as local artists about painting the sign while paining the indoor mural. Casey will price outdoor fabric paint.
- Inside Signs (Areas/Flow/Etc.)
- Classes
Everyone is going to start adding to a classes page on the wiki. We'll compare this with what Portland has for class offerings. We will hold off on any special topic classes until we have the basics down. If someone is itching to give a special topic class, s/he can give it through the NWALUG.
- Look at tentative opening dates
Group consensus was that we need to set an opening date. The date should be based on what dependencies must be met before we open. Casey will start a wiki page for said dependencies.
- Financial Report
Casey reviewed the donations coming in versus the expenses going out. We will actually have a tangible financial report for next month. Casey informed the group of a potential board member who is interested in the vacant Treasurer position.
Other Topics, Actions, Notes
- Casey suggested he not bring his kiddos to the next Board meeting without more engaging activities.
- We forgot to call Steve, though his knowledge and experience was brought up several times during the evening.
- Casey updated the group on the exemption process. The IRS would like to see an amendment to the Free Geek Arkansas by-laws. Casey is contacting the IRS for further discussion as the requested amendment is already part of the by-laws.
- Casey also noted that it was not previously known all by-law amendments must be submitted to the state. (Casey is verifying this...)
- We ran 30 minutes over time.
- Most of the group stayed to clean up, organize the testing area a bit, cable, and generally geek out.
- Casey is going to ask for a receipt example from Portland and write out receipts for the hardware donated thus far (for those who requested them).
- Group consensus was that meetings, classes, drop-off times, etc. will be scheduled on the web site calendar and that unscheduled work times (or anything not official hours) be put on a page on the wiki. This will limit the need for everyone to have an account on the website; not everyone wants one.
- Casey is going to set up forwarding for email addresses for the Board and Members.
- The subject of membership dues and Board election came up but was not explored. We'll add it for next month.
- The subject of fire exits came up. Given the space has one main exit, we're going to be sure each room has regularly tested extinguisher.
Next Board of Directors Meeting Time
July 8, 2008 ~ 6:30 PM to 7:30 PM
